Finally! A Speedy Process For Hiring a Virtual Assistant

Finally! A Speedy Process For Hiring a Virtual Assistant


Are you daunted by the hiring process and don’t know where to start? Read on to find out how you can hire your next virtual assistant with our easy to follow 6-step guide. It will show you how to hire a Virtual Assistant in the Philippines in around an hour. All you need to do is follow the steps and put them into action.

Step 1: You need to write a killer job post.

To attract the best candidates, you need to write a job post that will catch people’s attention. By following our step by step guide in our recent blog, you will be able to write a job post that will draw in the best virtual assistants that the Philippines has to offer: https://blog.systemsandoutsourcing.com/blog/writing-winning-job-post-recruit-best-virtual-assistants

Step 2: Create Your Application Process

Using a Google form is a great way to ask a series of questions to eliminate most of your applications in a few minutes. All you need to do is create a simple questionnaire and then share the link at the end of your job posting.

Step 3: Post Your Advert

The best website that we have found for hiring virtual assistants in the Philippines is https://www.onlinejobs.ph/. Not only is there a wide choice of great virtual assistants who have a variety of skills sets, but you can also post links to your Google form, you just need to subscribe for one month to do this.

Step 4: Shortlisting

A word of warning after years of experience, don’t be tempted to look at any CVs that are sent your way, except those that pass the final video stage. If you do, it will sway you and take you away from the process that you have created.

Instead, do the following:

  1. Unpublish your job advert after 48 hours
  2. Open the Google Form
  3. Click ‘Responses’
  4. Then ‘create spreadsheet’ (green box) to export all of the results.
  5. Turn off ‘accepting responses.’

Now, my quick method for shortlisting candidates is to go to the spreadsheet and look at relevant columns that can help you eliminate candidates based on their answers. For example, a column containing candidates’ answers regarding their availability. The people who answered with a lesser amount than you require can be deleted.

Step 5: Interview

In the 5-minute video that you will have asked the candidates to send over with their responses, a great tip is to watch this video at double speed. This way each interview takes 2.5 minutes per person. This saves you a lot of time and still gives you all the information you need to make an informed choice.

Our team typically interview for most job posts and the entire hiring process takes us around 1 hour, regardless of how many people apply.

Check this FB Live on how you can interview your VA in 2.5 minutes or less: https://www.facebook.com/groups/systemsandoutsourcing/permalink/369065480209016/

Step 6: Start Outsourcing Your Time-Consuming Tasks!

Now you have a new member of your team on board, you can start outsourcing all those time-consuming tasks that were taking up your free time.

We wish you good luck on hiring your next virtual assistant from the Philippines!

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